Register for PROCON/POLZAK 2021
19-20.10.2021, Crowne Plaza Warsaw - The HUB
Terms & Conditions

Take advantage of exclusive group discounts:

- 2 to 4 people from one company: 5% discount for each selected package
- 5 to 10 people from one company: 10% discount for each selected package
- 11+ people from one company: 15% discount for each selected package

EARLY BIRD

Rates valid only with registration and payment before August 31st 2021.

1. Select the type of participation

2. Personal details

Details of 1st Participant:

Członek PSML
1 day - October 19th - EUR

The price includes: participation in the first day of the conference, lectures, lunch, coffee breaks, post-event materials

Valid through September and October
Participant: 350 EUR
1 day - October 20th - EUR

The price includes: participation in the 2nd day of the conference, lectures, lunch, coffee breaks, post-event materials

Valid through September and October
Participant: 350 EUR
2 days - October 19th & 20th - EUR

The price includes: participation in both days of the conference, lectures, lunch, coffee breaks, post-event materials

Valid through September and October
Participant: 500 EUR
1 Dzień
Członek PSML
1 Dzień
Członek PSML
2 Dni
Członek PSML

Settlements of transactions by credit card and e-transfers are carried out via

PARTICIPANT's FAQ

You can find the price table here: www.konferencja-proconpolzak.pl/en/
You can use Revolut and PayPal and their native methods. Credit/debit cards as well as online transfers are available via PayPal (no account required). You can also pay by traditional bank transfer based on invoice (additional 50 EUR of handling fee will be added to your total).
Yes, you can use both. Choose PayPal as your method of choice (no account required) and at the last step there should be most popular options for your country displayed.
Please check the spam folder or tabs (Offers, Orders, etc.)
All participants will receive an email confirmation directly after the registration and payment. Few days before the event, you will receive an email with an unique access link with credentials.
Yes. When registering, fill out the billing details. We will send an invoice after the payment/completed event, preceding it with a proforma - right after placing the order. On request, we can send it via mail to the address provided. The invoice may include 23% VAT/tax or the N/A (not applicable) info.
In the 2nd Step of the Registration process, you may indicate whether you/your company:
A) are paying taxes in Poland > we will prepare 23% VAT invoices adding tax calculated from the net value of your order and adding it to your to-be-paid total
B) are paying taxes outside Poland; in other EU states or any other non-EU state > we will prepare invoices with Not/Applicable (N/A) tax values to process them according to your local tax regulations.

If you require a different billing document, please contact us.
Yes, thanks to top-notch software and event tools that will allow you to connect with other attendees from all over the world, visit live as well as virtual EXPO booths, participate in demo presentations and speak with Participants.
No. You can make a traditional bank transfer within 7 days to the account number provided on the invoice generated during the application. Check your spam folder if the confirmation email with the billing document is missing. PLEASE NOTE: We will add 50 EUR of invoice handling fee (amount will be added automaticaly to your order).
During registration, you should submit the code in Step 4. After informing you if everything went ok, the registration system will automatically include the discount and recalculate the cost. The amount of the discount depends on the value assigned to a given code. In case of errors or problems, please contact us.

SPEAKER's / PARTNER's FAQ

Yes, thanks to top-notch software and event tools. Both will allow you to connect with relevant attendees from all over the world, visit virtual EXPO booths, participate in demo presentations and webinars throughout both days. And if you become a partner - you can organize your own virtual meetings and a booth. Please, contact martyna.mucha(at)optibuy.com for more info on partnership packages.
We're glad you asked. Please reach out to the partnerships coordinator at martyna.mucha(at)optibuy.com
Yes. This is necessary to obtain the appropriate access. Please fill out the form in accordance with the agreed terms of cooperation. Your unique code (s) that you received from our coordinator will reset the cost of participation in the summary phase. If you don't have a code, please contact martyna.mucha(at)optibuy.com.
The cost will be reset to zero after submitting the unique PROCON Code. Please contact martyna.mucha(at)optibuy.com, if you don't have a code.
You should receive the exact number of unique PROCON codes according to our arrangements (one person = one code).
PROCON code for a Guest / Speaker is valid ONLY ONCE for REGISTRATION OF ONLY ONE person. You should have received your PROCON Code in an email from our Coordinator.
To use it, go to registration at the link (join.procononlineforum.com) or click the conference website's appropriate button. If you are about to register several people acting as speakers or partners/guests, remember to enter each person separately.

Step 1
From the dropdown menu, select the appropriate participation type - Guest / Partner or Speaker. Fill in the details of a single Participant (unless our arrangements provide otherwise). Go to the next step.

Step 2 (which will magically turn into 4;))
Enter the full code in the indicated area. Click Submit and wait for confirmation, followed by the amount going null, 0, nada. If the code doesn't work, please contact us.
Remember to select the consents of GDPR and complete the registration by Continuing.
DONE!
Don't worry about any payment information and proforma invoice for 0.00 displayed in the reviews you receive. You are done. :) Thank you for registering. Please await PROCON Participant mailings with the streaming platform credentials and every other required information sent a few days before the event.
You can contact our coordinator at any time or you could check out the event's Agenda.

PRESS / MEDIA ACCREDITATION FAQ

All accredited press members are entitled to a free pass to attend the PROCON events in person or online.

Accredited journalists from print, broadcast, and online outlets and bloggers, industry-specific journalists, YouTubers, LinkedIn coaches, and photographers are welcome to participate in the event on a technical basis similar to Participants, extended with the option to reproduce parts of the event in their works.

However, we may refuse the accreditation to some bloggers, YouTubers, and spec photographs or home-based website representatives if the quality and type of work they perform do not meet our expectations.

Any journalists with proven assignments from a media outlet, regardless of their core activity, are almost accredited.

The cooperation is regulated slightly by guidelines. These guidelines aim at making the collaboration safe, effective, convenient, and fruitful for both parties – the Host and The Journalist / Media Rep.

If you have any questions about the media registration and accreditation process, please contact our PR Manager – maciej.hollek(at)optibuy.com.
We consider your coverage plans when reviewing your application to cover PROCON Event and expect coverage to be thoughtful, insightful, informative, and consistent with your stated coverage plan. We do not consider social media posts or an unstructured compilation of photos, videos, or articles unrelated to PROCON events or illustrating/describing them in a less than honest and substantive way as to press coverage.

We expect something of value to our event, brand, or product in the means of coverage – a reportage from the event, a summary, press release, or more editorial piece incl: expert's paper, whitepapers, reports. Besides, we may agree on neglecting any work concerning the event and transfer our expectations to an entirely different creation. It still should bring the mentioned value for us (ex. another article with our expert's testimonial, interview with our Reps regarding issues other/connected to the event theme, printed and online ads, newsletter releases).

If you are willing to include any quotes or/and testimonials or/and presentations in whole or fragments in your materials and photos, please subject them to us before publishing for necessary approval and authorization with authors. Some presentations are classified and available for participants' eyes only (we don't provide them after events). We reserve the right to unpublish chosen photos.

To our extent, we will try to provide you with all the necessary and available materials, access (online), contacts, and prearranged meetings/calls with any cooperating experts and conference speakers. All that enables you to produce valuable content that will or will not be available for us to publish (directly or indirectly, ex. share in social media from your source/media house). Still, the material must confirm its publication with us. We will gladly share any video recordings and materials with Journalists even when not able to be in-person/online based on prospective coverage to come.

That's almost all – please check the next question and disclaimers.

If you have any questions about the media registration and accreditation process, please contact our PR Manager – maciej.hollek(at)optibuy.com.
Just a couple of disclaimers:

- We reserve the right to refuse accreditation for the PROCON event if the specified deadlines are not respected or if the documents provided do not meet the requirements; in extreme cases, we reserve the right to approve or deny accreditation at will. The decision is final and cannot be appealed. However, we will do everything to clear out the situation for you and us and reach a common ground.
- Depending on the number of requests, the overall accreditations may be stopped until further notice.
- Having access to our events does not guarantee you the right to ask a question, as the event's duration is limited. Nevertheless, we will try to contact the presenter.
- Once your application is complete, please allow us five full business days to consider your application; it usually takes about 2-3.
- Press Accreditation Applications should be filled out as soon as possible and no later than five working days before the event (in the case of PROCON/POLZAK21 it is, until Oct 11th).
- Press/media accreditation is not transferable and cannot be used for any other purpose than attending PROCON events.
- PLEASE NOTE: If you participated in the event as an accredited journalist, you must have submitted your coverage (regardless of our arrangements and type of agreed-on cooperation) not later than six months after the event date to be in good standing. Please note that it is your responsibility to confirm that your coverage/publication was received & acknowledged. If you have covered PROCON events in the past, let us know! 😊Maybe other similar events? We will take your past work as an accredited journalist into account upon the assessment of your application.

If you have any questions about the media registration and accreditation process, please contact our PR Manager – maciej.hollek(at)optibuy.com.
If you accept all the general guidelines and are ok with disclaimers, we are waiting for your email sent to: maciej.hollek(at)optibuy.com

with your contact details. We will contact you for further steps.

It should consist,of: your credentials; example(s) of your work(s), portfolio links; details of the media outlet you work for/are on assignment or if n/a- your website/blog/channel info, links to Twitter/LinkedIn accounts (social media acc. used professionally), and the consents to the following (copy them):

Voluntary but needed to start the accreditation process.
"I agree to the processing of my data contained in the above contact form by OptiBuy Sp. Z o.o. with headquarters in Warsaw at ul. Jana Kazimierza 3, 01-248 Warsaw, only to process my accreditation matters. I have been informed that this consent is voluntary. I have the right to withdraw consent. The withdrawal does not affect the lawfulness of the processing that was made on its basis before the withdrawal."

Optional, but it would be nice to stay in touch with you 😊 . We won't bombard you with SPAM – just with a relatively moderately frequent corporate newsletter with project press releases, upcoming events, and news from the company and business in general.
"I agree to the processing and use of my data contained above by OptiBuy Sp. Z o.o. with headquarters in Warsaw at ul. Jana Kazimierza 3, 01-248 Warsaw, to be contacted by email and added to the press/media contact base to receive press/corporate newsletters sent once or (max) twice a month. I have been informed that this consent is voluntary. I have the right to withdraw consent at any time, and the withdrawal of consent does not affect the lawfulness of processing made on its basis before the withdrawal."
Just copy it inside the email.

You should also enclose any documents/scans/photos you think might help you prove your accreditation eligibility.

And that is all.

Give us a couple of days, and we will be back with a decision and some additional info.

In the case of online events, you will receive a press invitation for the event as Guest/Partner. In some cases, you may receive an automated confirmation of registration with all the details.